Zotero is a powerful Open Source literature manager. The free version is fully operable without restrictions. For unlimited cloud storage, create an account using your institutional email address.
What you can do
Build a central library of your literature, from journal articles to books, websites, and more
Organize your library in collections and sub-collections
Create document summaries from your notes, annotations and highlights in the integrated reader
Use self-defined tags to efficiently filter your library and use the full-text search to find content
Insert citations and a dynamic reference list in your manuscript into your writing with a few clicks
Adapt citation and bibliography style to the publisher requirements
Sync your personal library online and create group libraries to work with collaborators
The data is hosted on a third-party server based in the U.S.. You are not allowed to upload any sensitive or confidential data to the Zotero cloud! For more information, see the directives on cloud usage and data protection of Eawag, Empa, PSI and WSL (internal links, VPN required).
Set access to group libraries to "Private" or "Public Closed". Private groups can only be found via direct invitation. Public closed libraries are findable, but access is moderated. Do only share access with your direct colleagues or peers! Sharing full text in a "Public Open" collection is a violation of copyright!
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Access to the cloud storage
Cloud storage on free accounts is limited to 300 MB. With the institutional licence, there is no storage limit - you can easily sync your entire library and host group libraries with your colleagues and departments.
To get access to the unlimited cloud storage, register a new account at Zotero.org using your institutional email address or add your institutional email address to an existing account. Should you encounter any problems, don't hesitate to contact us directly!
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The institutional licence is valid for all email addresses on the domains @eawag, @empa, @psi, @wsl and @slf.
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If you already have registered an account with another email address, you can also add your institutional email address as new primary email.
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Specifications
Open source software (free)
Community-based plug-ins and add-ons are available
Desktop clients (Windows, MacOS, Linux) with web connectors for various browsers, web client, iOS & Android (readers)
Works with MS Word, Libre Office, Google Docs and Quarto. To use in Latex compilers, export the *.bib file or connect with your Overleaf account (Overleaf Premium required)
Collaborative writing is possible, but Zotero needs to be used to add or edit citations. A shared library is not required.
Web library is free and unlimited for data entries without attached files, i.e. full texts.
Unlimited cloud storage for accounts using the domains @eawag.ch, @empa.ch, @psi.ch, @wsl.ch and @slf.ch.
Do you have specific problems or individual questions? Do you need help with Zotero? Do not hesitate to contact us or book a librarian to assist you with your specific questions.
